Registration

How to Register | Payments | Accommodation

HOW TO REGISTER

The On Line Registration will be closed on 15 February 2019

It’s Easy as 1-2-3 Steps
STEP 1 – LOGIN OR CREATE YOUR ACCOUNT
Visit REGISTRATION SUBMIT. Login directly if you already have an account, Signup to create an account for the start-up Applicant.

STEP 2 – EVENT(S) REGISTRATION
A. On “Events” menu, select available event (e.g. 14th Annual Meeting of APSCVIR).
B. Select the Event Registration by Category and its descriptions. Click “Details”. You may register more than one Participants for the same item.

In the case that the Applicant is not the Participant himself, the Applicant can submit more than one Participant to be registered.
The name of Participant(s) & Tittle should be proper for Certificate printing purpose

C. Complete the required fields, click “Add to Cart” to settle your mentioned registration(s).
D. You may choose another Category on the same Event, and repeat step B.
E. Click “View Cart” to review your registration(s) made. Click “Proceed to Checkout”
The Applicant will receive the Invoice in his/her nominated email address
F. The Applicant must complete the required fields in Billing Details. Choose your Payment Method and click “Proceed Payment” after you remark the Term & Condition.

Note: On My Account, the Applicant could view his/her “Registration” for the registration(s) & accommodation submission made and its status at any times

For the online payment (Credit Cards), you have to further complete the payment form with your credit card detail. The notification of your transaction made will be sent to Applicant nominated email address accordingly

For the offline payment (Bank Transfer), on the Check Out page you will find your Registration Number, Registration(s) detail and our Event Bank(s) information. Please refer your payment & registration number to our appropriate Bank Account for the mentioned Event.

STEP 3 – PAYMENT CONFIRMATION
[This Step is only applied for Bank Transfer payment method]
– Login to your account then select ‘Confirmation’ section in My Account.
– Complete all required fields and attach your payment proof (photo or jpg files) and submit.
The Applicant will receive Receipt when the payment completed to the mentioned Event Bank Account

Please note that the verification process of your bank transfer may take up to 7 (seven) working days before you get the “Complete” status.

RE-REGISTRATION PROCEDURE
The “Event Ticket” for each of your participation will be sent to Applicant’s email address:, when the payment completed. You may print or simply save the PDF in your smartphone for the Re-Registration purpose during Event.

REGISTRANT NAME CHANGE
Whether you need to change the name of Participant/Attendee, the Applicant must contact Secretariat for further assistant to void and re-issue the Event Ticket

REGISTRATION TICKET FOR RE-REGISTRATION
– The Event Ticket should be brought to the Registration Counters during event as Registrant foreseen as well as obtaining your conference materials and bracelet.
– Your bracelet is essentially applied as your identification to join the event and must be worn entering all scientific sessions, lunch/break programmed during Event and certification.

GROUP REGISTRATION
For company or institution who would like to make Group Registration and Accommodation Bookings may communicate directly to our registration department at secretariat@apscvir2019.com for further collective group handling and assistant.

ON SITE REGISTRATION
Participants that were not registered in our registration list will be treated as New Participant and will have to register on-site, for which the payment by Cash or Credit Card are accepted.

Please be advised that Organizing Committee reserve the right to NOT GUARANTEE any on-site registrant will obtain its complete Symposium Kits. Therefore we strongly encourage to make an urge early Registration.

INVESTMENT RATES

REGISTRATION NORMALON-SITE
PhysicianUSD 550USD 650
Nurse/Radiographer/TraineeUSD 300USD 400
NURSE & RADIOGRAPH SESSION ONLYUSD 100USD 150
ACCOMPANYING PERSON (Additional Cultural Gala Dinner)
USD 90

ACCOMMODATION

HOTELROOMTYPEROOMRATE
The Westin Hotel & ResortDeluxe GardenUSD 170
Deluxe PoolUSD 180
Nusa Dua Beach HotelDeluxeUSD 135
PremiumUSD 150
Place ClubUSD 205
Melia HotelMelia GuestUSD 145
PremiumUSD 165
Sofitel Bali Nusa DuaLuxuryUSD 170
The Laguna Resort & SpaDeluxe Garden/LagoonUSD 175

Registration Includes: Attendance to Exhibition Gallery; All Sessions; Lunch programmed; Cultural Dinner. A 50 USD Discount for APSCVIR Member in Cash Refund.

REGISTRATION FEE INCLUDE

  • Band & Symposium Kit.
  • Band MUST BE worn when entering to all scientific sessions and lunch/break programmed by the Organizing Committee.
  • Symposium documents and materials
  • Admission to the function room, lunch programmed and scientific exposure from Pharmaceutical and Health-Care Companies.
  • Certificate of Attendance with IDI Accreditation will be issued for eligible domestic participants at the last day of the Symposium.

RE-REGISTRATION SERVICE

The Re-Registration will be handed out to the participants from registration counters during the opening hours at:

07.00 – 12.00 during the event dates.

PAYMENT METHODS

Adhering to BANK INDONESIA REGULATION NO.173/PBI/2015 Regarding Mandatory Use of Rupiah within The Unified State of Republic of Indonesia, all payments rather than Bank Transfer in this event registration would be issued in IDR (Indonesian Rupiah). For credit card transaction in this On-Line Registration, the fix rate currency of IDR 15.000/1 USD will be applied.

PAYMENT OPTIONS

BANK TRANSFER
Make your payment transfer to the appropriate event Bank Account for the mentioned Event. The Bank Account detail may be found in the Checkout page. Bank transfer charges should be paid by registrant, otherwise the registration receipt or name badge will not be issued due to less payment received.

ONLINE PAYMENT MIDTRANS®.
Find the easier way to make online registration payment using your valid Credit or Debit Card (Visa/MasterCard/JCB/Amex).

CASH.
Cash can be paid prior the Event to the Secretariat Address or at the Registration Counters (On-Site line) during Event.

On Site payment is only valid for conference registrations and not eligible for Workshops and Accommodations due to limited seats/rooms.

ONSITE CREDIT CARD
Onsite Payment by Credit Card with EDC Machine will only be provided at the venue hotel by signing your authorization. Credit Card transaction charges will be applied based on venue hotel’s regulation and the exchange rates is upon Credit Card provider discretion when the statement converted into local currency.

DEFINITION & TERMS OF YOUR REGISTRATION STATUS:
PENDING PAYMENT – Registration/order received, waiting or verifying payment
PROCESSING or ON-HOLD – Registration received, waiting payment – you need to confirm payment
COMPLETED – Registration/order complete and fulfilled – no further action required
FAILED – Payment failed or was declined (unpaid). Note that this status may not show immediately and instead show as pending until verified (e.g: online/credit-card payment)

CANCELLATION AND REFUND POLICY
Notification of Registration cancellation for scientific symposium must be made in writing or emailed to the Secretariat.

REGISTRATION
Notification of Registration cancellation for scientific symposium must be made in writing or emailed to the Secretariat. Registration Fee is refundable with the following cancellation policy:

  • One month before event – 50% refund of Fee paid
  • On and After the date – No refund
  • No Show registration cannot be refunded.

ACCOMMODATION

  • Hotel room rate is net for room only.
  • Please note that official check-in time is 14.00 local time and check-out time is 12.00 local time. Approval of early check-in and late check-out is at discretion of the hotel.
  • No reservation will be made without full deposit of nights booking due to room availability.
  • Any changes and cancellations regarding to room reservation in pre-registration period must be done in writing to the Secretariat at least 168 hours prior to arrival. After the date, guaranteed payment for 1 night will be charged.
  • No Show will be applied on the first night for delayed or postpone staying that causes the loss of 1 night room deposit made.
  • In the event of materialization, the hotel will charge the full amount duration of stay upon check-out that causes the loss of mentioned deposit made.
  • Refund may only be made after the event by bank transfer. Official letter should be submitted to Secretariat address mentioning its payer’s Bank Account.

ACCOMMODATION

WESTIN HOTEL & RESORT

Nestled on a white sand beach overlooking the Indian Ocean, The Westin Resort Nusa Dua, Bali invites you to experience wellness in luxury. The award-winning 5 star resort is a rejuvenating haven complete with everything you need to help you relax, from renewing facilities to personalized service. With our signature Heavenly Spa, Westin Family Kids Club, beachfront dining and streamlined meeting venues, our luxury resort is indeed the perfect fit.

MELIA HOTEL

Located on the shores of Nusa Dua, Bali’s prestigious resort enclave, this beachfront resort is a unique sanctuary of exotic beauty and comfort for those who seek a dream vacation. The entire property occupies 10.7 hectares of lush tropical gardens with an enormous lagoon swimming pool winding throughout the grounds. The contemporary tropical architecture, bold décor, and spacious gardens express the essence of Bali. The resort enjoys an excellent location just 12 kilometers from Ngurah Rai International Airport. It’s within walking distance to Bali Collection, the main shopping center, and to food and entertainment malls, a museum, 850 meters from Bali International Convention Center and 700 meters from Bali Nusa Dua Convention Center. In addition to its luxuriousness, the area is also highly due for its safety and security, due in part to the rigorous safety and security systems implemented by the Nusa Dua International Tourism Development Center (ITDC).

SOFITEL BALI NUSA DUA

Quietly located within the exclusive and serene five-star beach resort enclave of Bali’s famous southern peninsula, Sofitel Bali Nusa Dua Beach Resort is a sumptuous retreat within close reach to Bali’s tranquil and serene eastern coastline of Nusa Dua. Nusa Dua is home to Bali Nusa Dua Theatre, the Bali National Golf Club, and the Bali Collection shopping, dining and entertainment centre. It is 30 minutes’ drive from the airport and a short-drive North to the water sport coastal area of Tanjung Benoa.

NUSA DUA BEACH HOTEL

Nusa Dua Beach Hotel & Spa is located on Bali’s southern peninsula, just 15 minutes from Ngurah Rai International Airport via the Bali Mandara toll road. The hotel has welcomed kings and queens, presidents and other dignitaries over the years. Each guestroom is decorated with authentic Balinese furnishing and offers stunning views of manicured tropical gardens or vistas of the ocean from the terrace or balcony. The 5-star Nusa Dua Beach Hotel & Spa, Bali features 3 outdoor pools and direct beach access. The resort resembles a Balinese palace with complete Spa facilities, 5 Restaurants and 4 Bars, meeting rooms and an outdoor theatre. Wi-Fi is available throughout the hotel.

THE LAGUNA RESORT & SPA

Be welcomed as Balinese royalty at the most iconic Nusa Dua resort, The Laguna Bali, where privileged guests enjoy a true taste of luxurious tropical life. Royal guards line the driveway and the resounding boom of a gong welcomes you into a stylish resort of unrivalled beachfront sophistication. The contemporary Balinese design pays homage to the island with subtle touches of art and culture for a unique and welcoming ambience of exceptional elegance. This stunning resort is built around a complex of seven beautifully landscaped lagoons and pools. Stylish rooms, suites and spacious one or two bedroom private pool villas push boundaries of resort style, privacy and comfort. The 24-hour butler service, knowledgeable concierge and outstanding Balinese hospitality make every moment at The Laguna Bali perfect.